Municipal Utility Board

NOTICE OF MEETING

REGULAR AND EXECUTIVE SESSION AGENDA
Municipal Utility Board
12:00 PM – Thursday, June 27, 2024
Weatherford City Hall, City Council Chambers
303 Palo Pinto Street, Weatherford, TX

Paul Paschall, Mayor/Chair Place 1
Zack Smith, Place 2
Heidi Wilder, Place 3
Lindsey Hester, Place 4
Ken Davis, Place 5
Howard McClurkin, Place 6
Tom Novak, Place 7
James Hotopp, City Manager
Brad Burnett, Assistant City Manager
Lance Arnold, Assistant City Manager/Chief of Police
Rob Allibon, City Attorney
Krista Peacock, Assistant City Secretary

In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Weatherford City Hall, distributed to the appropriate news media, and posted on the City website at http://www.weatherfordtx.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Weatherford website at www.weatherfordtx.gov/agendas. All meetings of the Weatherford City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford are open to the public. Public participation and written comments are invited on all open session business items.
The Mayor/Chair requests that all electronic devices be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to conduct a phone conversation. Weatherford City Hall is wheelchair accessible and special parking is available on the south side of the building. If special accommodations are required please contact the City Secretary at 817-598-4202 a minimum of 24 hours in advance.
The City Council, Municipal Utility Board, and other boards/commissions/committees of the City of Weatherford, as allowed, reserve the right to enter into Executive Session at any time during the course of this meeting to seek legal advice from the City Attorney on any posted agenda item as authorized by Texas Government Code, Chapter 551.071.
Unless a Work Session Agenda, or otherwise indicated, action may be taken on any of the following agenda items.

In accordance with the Home Rule Charter of the City of Weatherford, the Mayor and two Council Members also serve as members on the Municipal Utility Board. No action specific to the City Council is scheduled for items discussed at this meeting; however, a quorum of the City Council will usually be present at every meeting of the Municipal Utility Board.

INVOCATION

CALL TO ORDER & ANNOUNCEMENT OF A QUORUM

PLEDGES OF ALLEGIANCE TO THE UNITED STATES & TEXAS FLAGS

PRESENTATIONS & PROCLAMATIONS

4.a.

Presentation of Project of the Year Award from the Texas Chapter of the American Public Works Association (APWA) for the Lagoon Reclaimed Water System.

(Bill Smith, Assistant Director of Public Works)

4.b.

Presentation regarding the Cost of Service and Rate Design Study.

(Rick Shaffer, Director of Water Utilities)

APPROVAL OF THE MINUTES

5.a.

Consider approval of the minutes of the Municipal Utility Board Regular and Executive Session held May 30, 2024.

(Krista Peacock, Assistant City Secretary)

Minutes.pdf

5.b.

Consider approval of the minutes of the Municipal Utility Board Special Session held June 4, 2024.

(Krista Peacock, Assistant City Secretary )

Minutes Special.pdf

CONSENT AGENDA ITEMS

All of the Consent Agenda Items are considered to be routine and self-explanatory and will be enacted with one motion. There will be no separate consideration of these items unless the Council or Board removes the item from Consent.

6.a.

Consider authorizing the City Manager to execute a construction contract with Patcon Services, LLC for the 12" Gravity Sanitary Sewer to Serve Lift Station 26 project in the amount not to exceed $516,275.87.
(Bill Smith, Assistant Director of Public Works)
Suggested Action:
Staff recommends authorizing the City Manager to execute a construction contract with Patcon Services, LLC for the 12" Gravity Sanitary Sewer to Serve Lift Station 26 project in the amount not to exceed $516,275.87.

Project Map 12” Gravity Sanitary Sewer to Serve Lift Station 26.pdf

Recommendation of Award.pdf

Bid Tabulation.pdf

6.b.

Consider authorizing the City Manager to execute a contract with Freese and Nichols, Inc. for design services for the Miller 250 Thousand Gallon Elevated Storage Tank Rehabilitation project in the amount not to exceed $95,388.00.
(Bill Smith, Assistant Director of Public Works)
Suggested Action:
Staff recommends authorizing the City Manager to execute a contract with Freese and Nichols, Inc. for design services for the Miller 250 Thousand Gallon Elevated Storage Tank Rehabilitation project in the amount not to exceed $95,388.00.

DRAFT Weatherford Miller EST Engineering Services Contract.pdf

6.c.

Consider authorizing the City Manager to execute Change Order 1 for a contract with RMS Energy Company, LLC in an amount of $7,500 for a total contract amount of $88,949.
(Joe Farley, Director of Electric Utilities)
Suggested Action:
Staff recommends approval.

2024-06-27 Change Order 1.pdf

REGULAR AGENDA ITEMS

7.a.

Consider authorizing the Water Utility to apply for funding offered by the Texas Water Development Board under the Drinking Water State Revolving Fund State Fiscal Year 2023 - Lead Service Line Replacement Program, and adopt Resolution No. R2024-14.
(Rick Shaffer, Director of Water Utilities)
Suggested Action:
Staff recommends approval to apply for funding from the Texas Water Development Board under the DWSRF State Fiscal Year 2023 - Lead Service Line Replacement Program. In addition, staff recommends approval of Resolution No. R2024-14 authorizing the City Manager to execute, or cause to be executed, in the name of the City of Weatherford all necessary applications, contracts, and agreements to implement and carry out the purposes of the grant and loan.

Invitation to Apply

Resolution No R2024-14

STAFF REPORTS

8.a.

Quarterly Risk Management Report

(Joe Farley, Director of Electric Utilities)

8.b.

Water Purification Plant - Project Updates

(Rick Shaffer, Director of Water Utilities)

FUTURE AGENDA ITEMS

10.

EXECUTIVE SESSION ITEMS

Pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law): In accordance with the authority contained in:

10.a.

Section 551.071 - Consultation with Attorney: to consult with and receive legal advice from its attorneys concerning the Wholesale Wastewater Contract between the Weatherford Municipal Utility System and the City of Hudson Oaks.

(Rick Shaffer, Director of Water Utilities)

11.

ACTION ON EXECUTIVE SESSION ITEMS

To take action, if necessary, pursuant to Chapter 551, Texas Government Code, VTCS, (Open Meetings Law):

12.

CITIZEN COMMENTS ON NON-AGENDA ITEMS

Residents may address the Council/Board/Commission/Committee regarding an item that is not listed on the agenda. Residents must complete a speaker card and turn it in to the Secretary five (5) minutes before the start of the meeting. The Rules of Procedure states that comments are to be limited to three (3) minutes. Speaker rules are posted at the back of the Council Chambers. The Texas Open Meetings Act provides the following: (a) If, at a meeting of a governmental body, a member of the public or of the governmental body inquires about a subject for which notice has not been given as required by this subchapter, the notice provisions of this subchapter do not apply to: (1) A statement of specific factual information given in response to the inquiry; or (2) A recitation of existing policy in response to the inquiry. (b) Any deliberation of or decision about the subject of the inquiry shall be limited to a proposal to place the subject on the agenda for a subsequent meeting.

13.

ADJOURNMENT

CERTIFICATION

I certify that this Notice of Meeting was posted on _____________________ at _____________ a.m. / p.m. as required by law in accordance with Section 551.042 of the Texas Local Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the city's website.

Posted By _______________________________

Title ___________________________________

Date/Time Removed _______________________